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H.I.P.A.A. Destruction, Storage, Scan & Inventory of Archive's...

File Film

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As a business associate to the medical field, Southeastern File Management Service, Inc. & Environmental, must comply with the privacy rules set by congress. Enclosed you will find the procedures in which we follow to insure the H.I.P.A.A. regulations are strictly followed.

 

File Film Destruction

  • Film picked up from your facility is securely transported to our facility.

 

  • The file film is then chopped into 3/8” pieces and put through an Enzyme wash process where all imaged area is dissolved.

 

  • A certificate of destruction can be given to your facility, if requested, after the destruction has been completed.

 

Purged File Film Destruction

  • File Film with paper documentation will be picked up from your facility and securely transported to our Raleigh facility where it is sorted and separated if needed by our personnel.

 

  • All paper documentations are shredded and destroyed at time of separation.

 

  • After the above process has been completed, the file film is chopped into 3/8” pieces and then put through an Enzyme wash process where all imaged area is dissolved.

 

  • A certificate of destruction can be given to your facility, if requested, after the destruction has been completed.

 

File Film Storage & Relocation

Southeastern File Management Service, Inc. will and securely store off-site the file films and perform the following duties on these file films. 

  • S.F.M.S., Inc. will remove all requested file films from the file room and relocate them to its secured Raleigh storage site.

 

  • We will inventory the files by terminal number and provide shelving for these films inside our climate controlled facility.

 

File Film Inventory Listing Procedure

  • S.F.M.S., Inc. will perform inventory listing / data entry in the same form and program as originated.

 

  • Listing / Data entry will consist of (first name, last name Med. # and year).

 

  • The logging of file film data will be done on-site at SFMS, Inc. or offsite if needed.

 

  • S.F.M.S, Inc.  will then pull and send files to customers on an as needed basis.


 

 


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